Auditors Start Using Opolis For Encrypted Mail And Document Transmission
Auditors start using Opolis for Encrypted Mail and Document Transmission
Alarmed by the increase in leaks of confidential mails and messages, several medium-size auditors have started using Opolis for communicating with their clients.
Every day auditors and their clients exchange numerous documents and messages via Email, many embedding highly confidential information: This may comprise tax forms, income statements, balance sheets, thoughts about optimizing tax structures or support material related to audits. It is absolutely essential that such sensitive information cannot be intercepted or interpreted by unauthorized individuals.
At the same time more clients demand that information and documents provided to their auditors shall be shared only on an as-needed basis. In essence, information sent by a client shall only be accessible to certain individuals in the auditor team. Hence, it should not be copied or forwarded to any other third individuals – even within the auditing company. And even if forwarding were allowed, then the client may want to know who the information has been shared with, and when and how.
Launched only in March 2010, Opolis Secure Mail and Document Messaging Service (http://www.opolis.eu) has had a fantastic run: Not only that Opolis provides a free point-to-point encrypted Email and messaging service for corporate and private users. With Opolis the sender has always full authority over what the recipient is allowed to do with a message and is empowered to monitor the path of a message. For example, the sender decides whether the recipient may copy, print, respond to or forward a message or not.
Several medium-size auditors have therefore started implementing Opolis and convinced their clients to send sensitive documents exclusively via Opolis only. Especially clients have voiced strong support for this solution, because Opolis ensures that any message content or information related to the message flow cannot be manipulated or falsified.
Additional features of Opolis come in nicely in this context: As auditing processes sometimes require the transmission of very large documents, whereby standard Email applications – leave alone that these are not secure – do allow only limited volume transfer. Opolis – on the other hand – allows basically unlimited file size transfers. And, auditors and clients have started using Opolis also as a means of archive: Documents are started in encrypted mode, accessible all over the world within seconds and can only be interpreted by authorized users.
As it is for free, utmost user-friendly and running in both, the Windows and Apple worlds, Opolis is poised to convince more auditors and their clients to take advantage of it.